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Special Event Information | City of Urbana

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Special Event Information | City of Urbana Skip to main content En Español 在中国 한국어 En Français Toggle navigation Residents Living In Urbana New & Current Resident Welcome Center Permit and License Applications Contact Us Historic Preservation Housing & Building Safety Neighborhood Associations Parking & Transportation Plans and Maps Public Safety Recycling (U-Cycle), Refuse & Sustainability Things to Do, See & Visit Trees Urbana Public Television Utilities What’s in your square? 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Special Events are as follows: Run/Walk/BikeFestival/FairParadeFree SpeechCommercial Property EventComplianceThe write-in shall comply with all workable City ordinances, policies, codes, conditions, and requirements.Noise. As a unstipulated rule, a Special Event Permit issued for an event held within the Downtown Entertainment District, shall indulge for inferential music between 10:00 a.m. and midnight of that day. However, the hours may be increasingly limited if special conditions or circumstances arise. Special Events held outside of the Downtown Entertainment District shall only indulge inferential music with prior clearance from the Chief of Police and Public Works Director.FeesApplication Fee. A non-refundable legalistic fee of $25 must be submitted withal with the using for all non-City sponsored events with the exception of those organizations applying for non-profit status.Permit Fees. If the event requires alcohol, supplies or tent permits the legalistic fee of $25 will be waived. A Special Event Permit shall not be issued until copies of the spare tried permits have been tying to the Special Event PermitUsingForm.If drunkard beverages are to be sold or served, they may be sold, served and possessed only in vibrations with state law and local ordinances. If liquor is to be sold, a liquor license issued by the City of Urbana Mayor’s Office shall be required.No supplies or beverages are to be sold or served at the event unless tried by the Champaign-Urbana Public Health District.Tents of increasingly than 400 square feet require a separate permit from the Community Development Building Safety Department.Various spare permits that may be required, and their fees, are as follows:LIQUOR LICENSE T1 & T2 LIQUOR LICENSET3FOOD PERMITTENT$91$154 first day and $52 each spare day$50 - $75 per day$50 Event Fees (Cost for City Services). The fee for a Special Event Permit should be based upon the predictable forfeit to the City to unbend the proposed special event. The City shall determine whether City personnel are necessary to ensure the success of the event, and reduce the public liability exposure to the organizer and the City. The estimate of such costs, other than required police services, shall be unswayable by the Director of Public Works.Non-profit Organizations shall be afforded a credit of $750 for the predictable financing as unswayable by the Director of Public Works.The Chief of Police shall determine whether the event requires uneaten police services’ fees.Payment. Make all checks payable to the City of Urbana and please note your merchantry name and event name. All fees are non-refundable.Due DateAt a minimum, the completed using for a Special Event Permit and $25 fee must be submitted to the Public Works Department at least forty-five (45) merchantry days in whop of the primeval stage scheduled for the special event. This will indulge sufficient time for processing of the application. Applications not submitted within this time frame may be subject to a late fee of up to $500. The Public Works Department may grant preliminary clearance of an event at any time in whop of the event. However, any person who receives preliminary clearance must still comply with all using requirements.Vendor ListThe City of Urbana requires event organizers to provide a well-constructed listing of all vendors associated with the event. Additionally, contact information and product descriptions are required for each vendor.Site/Security PlanPlease indicate the security measures for the event on provided maps. Security Plans shall meet requirements of the Chief of Police.If applicable, provide the pursuit information as well:Street Closures/Parking InformationGarbage Cans/Recycling ContainersTents/Stages/Electrical Equipment/SpeakersFood Vendor Booths/ Merchant VendorsWater SourcesEmergency Vehicle AccessMiscellaneousThe City of Urbana is not responsible for any accidents or damages to persons or property resulting from the issuance of a Special Event Permit.The Special Event Permit is non-transferable and can only be used on the designated dates and times as unromantic for by the organizer.The City of Urbana reserves the right to suspend, cancel, and/or reschedule events.The organizer is responsible for ensuring that all participants and spectators undergo by all the whilom conditions.ReviewThe using shall be routed through the Public Works Department, Community Development Services Department, Mayor’s Office, Police Department, and Fire Department for clearance to ensure that the using meets the requirements of each respective department. This review process may require spare time if questions and/or problems with the using arise. The organizer shall be contacted upon final approval.Click on location marker to view address.Files:  AttachmentSizeUsingChecklist75.24 KB Special Event Permit Application710.54 KB Q & A Event Permit Summary Sheet84.95 KB Contact Reference:  John Collins  wjcollins@urbanaillinois.us  (217) 384-2380 Created on: Friday, February 12, 2010 - 09:55 - Author - admin- Contributors: BarbSKateB City of Urbana 400 South Vine Street, Urbana, IL 61801 Public Works Department 706 South Glover Avenue, Urbana, IL 61802 Copyright © 2015 City of Urbana DisclaimerPrivacyContact Us Mayor City Clerk City Council Social Media